Privacy Policy

This Privacy Policy informs you about how Aethelgard Spatial Visualization Studio ApS ("we", "us", or "our") processes and protects personal data collected through https://aethelgard.sitefication.com (the "Site") in accordance with applicable data privacy regulations, including Regulation (EU) 2016/679 (General Data Protection Regulation — GDPR).

1. Data Controller

The Data Controller responsible for the processing of your personal data on this Site is:

2. What Personal Data We Collect

We practice data minimization and collect only the data necessary to communicate and deliver services:

• Inquiry Form Data: Name, contact details (email address and/or telephone number), and project details or messages you submit.
• Technical Server Data: IP address, browser type, operating system, and request timestamps automatically processed by our hosting infrastructure to secure the service against abuse.

Our Site does not use intrusive marketing cookies, third-party advertising trackers, or fingerprinting scripts. Web analytics are privacy-first and cookieless.

3. Legal Basis for Processing

We process your data under the following legal bases pursuant to Article 6(1) of the GDPR:

• Pre-contractual Measures (Art. 6(1)(b) GDPR): To respond to your project inquiries, prepare proposals, and discuss contractual service agreements at your request.
• Legitimate Interests (Art. 6(1)(f) GDPR): To secure our web infrastructure, prevent automated spam submissions via bot detection, and maintain direct client communication.

4. Third-Party Service Providers (Data Processors)

We do not sell, rent, or monetize your personal data. We engage select, highly reputable infrastructure providers under strict Data Processing Agreements (DPAs):

• Hosting & Edge Delivery: Vercel Inc. (Global edge CDN, serverless function execution).
• Email Dispatch: Resend Inc. (Secure transmission of lead notifications to our operations inbox).
• Internal Alerts: Telegram Messenger Inc. (Encrypted real-time administrative notification bot).

5. Data Retention

We retain personal inquiries only for as long as necessary to address your request, maintain business records of client consultations, or satisfy legal and accounting obligations. If an inquiry does not result in a commercial relationship, the data is deleted or securely archived within a reasonable timeframe.

6. Your Rights Under GDPR

As a data subject, you hold comprehensive rights regarding your personal information:

• Right of Access (Art. 15 GDPR): Obtain confirmation as to whether your personal data is being processed and receive a copy.
• Right to Rectification (Art. 16 GDPR): Request correction of inaccurate or incomplete personal information.
• Right to Erasure (Art. 17 GDPR): Request deletion of your personal data ("right to be forgotten") when it is no longer needed.
• Right to Restriction of Processing (Art. 18 GDPR): Request restriction of processing under certain legal conditions.
• Right to Data Portability (Art. 20 GDPR): Receive your personal data in a structured, commonly used format.
• Right to Object (Art. 21 GDPR): Object to data processing based on legitimate interests.

To exercise any of these rights, contact us directly at privacy@aethelgard.studio. We respond to all verified requests within 30 days without charge.

7. Right to Lodge a Complaint

If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with your local supervisory authority or with the Datatilsynet (Danish Data Protection Agency).